Open	eSign for Jira 2023 Q4 Updates Status: RELEASED Released: 2023-10-08

Index

Signature Types (New) OCT 8, 2023

This update upgrades the Signature Meanings into a more flexible and configurable Signature Type. This provides the following benefits:

• Signature Types by default are available project wide for all issues. This is the default.

• Signature Types can be restricted to specific combinations of issue types and states. (e.g. Only Enhancements and Defects that are In Progress.

• Configure Signature Types to restrict what project role a user requires to execute the signature. A project role can be assigned to group(s) and/or user(s).

• Signature Types can be individually enabled/disabled. The sort order of signature types (e.g. in the signature meaning picklist) can be adjusted by editing the position. (Hint: Set position to 4.5 to sort between position 4 and 5.)

• Signature Types rules are also applicable to bulk operations (invites and signatures).

Open

Restriction Rule Timing

1. Issue Type rules are enforced at Invite time. (e.g. If Compliance Review is only applicable to New Feature issue types, Compliance Review will not show on the invite dialog for other issue types).

2. All Signature Type rules are enforced at signature execution time.

Project Settings Automatically Upgraded

eSign will automatically convert existing project settings to the new signature type model. All signatures that are available today will continue to be available after the upgrade:

• Standard signature meanings will become open (unrestricted) Signature Types.

• Issue Type specific meanings will be mapped to issue type restricted Signature Types.

• Project wide status restrictions will be applied to all signature types.

It is recommended to review eSign Project settings after the upgrade if the team is considering using the new configuration options.

Signature Execution Usability OCT 8, 2023

a) For improved compliance, the Signature Meaning field now requires the user to explicitly select the Meaning if there is more than one available choice. Note if the user was invited to sign for a specific meaning that will be pre-selected.

b) The Meaning (if necessary) or Signature Pin field is automatically in focus when the dialog is opened to improve usability and keyboard navigation.

c) Errors encountered during signing now display inline within the the dialog.

Signature Invite Improvements Nov 4, 2023

Improvements to Signature Invites including:

• Unused Signature Invites are automatically cleaned up on Finalize of Signatures.

• The Invite dialog has been expanded to support up to 8 signature types.

• The Signature panel now shows how long each invite has been waiting.

Support for Multi-Role Signees Nov 4, 2023

For organizations that require the same person to sign for multiple roles in the same issue, it is now possible to configure eSign to allow this. Note that existing behavior is unchanged in that projects by default can only have One Signature per User (per issue status).

Embedded Image Rendering in Signature Archive PDF Report Nov 4, 2023

With this new enhancement (attached) images embedded into issue Description fields or Wiki formatted customer fields can now be rendered into the PDF Signature Archive reports.

Images of gif, jpg, and png up to 1 MB in size are supported. Larger images will be replaced with a thumbnail.

Email Notify on Invite OCT 8, 2023

It is now possible to configure whether eSign will send an email to invited users. By default email notification is enabled.

Voiding individual Signatures and Cancelling individual Invites Dec 21, 2023

New options to Void individual Signatures and Cancel Invites are available from the row menu (…) in the signature panel.

Void Signature

Void Signature is available to the signee, owner and admins. Note that only signature captured within the current Jira issue status can be voided. Finalized signatures can not be modified.

Cancel Invite

Cancel Invite is available to Signature owners and admins.

New Signature Admin Post Function - Cancel Pending Signatures Dec 21, 2023

A new workflow post function is available to Cancel Pending Signatures during a transition.

Additional Items

• Invite dialog - Prevent accidental submission with Enter key

• API Security improvements

• 2023-10-22 Address wrapping of custom fields with very long names in PDF archive

• 2023-10-22 Correct background color theming of signature panel table header