TECH

Updated several internal libraries for security and performance.

TECH

User and document search picklist limits were extended to accommodate sites with hundreds of documents.

FIX

Fixed an intermittent “page load failed” issue on the reports selection page.

FIX

My Documents search page occasionally would not find all expected documents due to Confluence index issues. Applied workaround to use local page search and bypass indexes.

UX

For clarity, the New Revision button has been hidden from the Document Management dialog for Release Copies. Previously it was disabled and never active as new revisions are always started from the Working Copy. (2025-06-27)

FIX

Update the weekly reminders task to be able to detect and cancel assigned training for ex-users (unlicensed) on sites that allowed public access. (2025-06-27)

FIX

Updated the Document Link macro document search to allow document ID’s containing dashes (-) to be located as the default Confluence search does not index dashes. (2025-06-27)

IMPROVED

Improved visibility of Rejected Reviews.

• All other reviewers and owners are notified of the rejection via email.

• The review feedback field is now mandatory (to explain why the document was rejected) and is also displayed on the Review panel.

• Feedback comment formatting is preserved in email and online view for better readability.

FEATURE

Allow eSign Documents to be enabled for only specific spaces.

The app by default is available on all spaces. Now there is an option to hide the Documents page byline and menu items by default and only enable those in certain spaces. Access the site wide option in eSign App Settings, and then enable spaces in eSign Space Settings.

Note that pages that contain document metadata will always display the eSign Documents byline information, even if the app is not displayed in a space.

improved

The eSign Document Search macro’s predefined views (Approval, Release, and Training) can now have the sort order customized.

FIX

Fix issue where User Training entries were not always copied to the individual User History report. The Administration > Reindex action can be used to re-copy missing entries.

FIX

Correct issue where errors were displayed in the release log due to permission limitations in Confluence Free Edition sites.

UX

The manage document dialog size was increased and the inline feedback messages will stay visible until dismissed.

DOC

New eSign Documents Security Matrix page available to clarify access rights by user role.

TECH

Security and Technical updates for external libraries.

FIX

Resolved issue where documents with double-quotes within the page title would fail release pre-check (2025-04-07)

FIX

Resolve issue in settings cache that prevented the latest app settings from being retrieved (2025-04-22)

FIX

Resolve Guest user permissions to allow access to My Documents and Document Search view (2025-05-03)

TECH

Update CSP rule required due to Atlassian hostname changes (2025-05-17)

FEATURE

Confluence Folder Support - Documents are now able to be organized in Confluence Folders.

Release Copies can be published to Folders in local or remote spaces. Both Named Location and Mirror mode are supported.

Notes:

• Confluence allows Folders and Pages to have the same name within a space. If a Named Location is provided that matches both a Page and Folder, the Page will be chosen.

FEATURE

Move Released Documents - Release Copies are locked on release to prevent users from inadvertently editing them. In Confluence, edit and move is a single privilege, so that also prevents users and administrators from moving released documents.

To make it easier to move released documents, eSign has added 2 new Administrative actions accessible to owners and admins:

#1 Move Document (Action)

This action will grant access for the current owner/admin user to be able to move the document page. Once this action is taken, drag and drop within the Confluence tree will immediately be available.

The full Confluence page Move dialog can also be accessed after page refresh; this dialog allows move to any location, including across spaces. The Document metadata record, including training assignments and approval history are moved with the page.

#2 Lock Document (Action)

This action re-locks the document page, restricting Edit to all but the eSign App user. Use this after the move has been completed.

Open

FEATURE

Start on Release - The Document workflow has been enhanced to provide a new option to automatically start the next revision of the Document (Working Copy) upon release of the current revision.

Example: when this option is enabled and SOP007 Revision 02 is released and published, eSign will immediately increment the working copy to Revision 03 (Draft).

Otherwise by default the Working Copy is closed and locked upon Release. Owners can click the “New Revision” button to start the next revision at any time.

Open

IMPROVED

Date display has been improved for users with time zone visibility restrictions enabled. These Users will now see dates (e.g. in Reports) formatted as per the Confluence site profile.

The eSign Document Profile screen has also been updated to show what eSign receives for the current user’s Timezone and Language.

Notes:

• Document Record dates are pinned to the timezone and locale of the user that Started the document.

• We recommend users set their timezone (Local Time) visibility to Anyone so that eSign Documents can display dates in their local time. Visibility set to (my) Organization does not allow Apps to see that data.

Open

UX

Minor user interface cosmetic changes:

• Improve read-only form field visibility

• Rename Record Raw Data to Record Metadata in Administration tab

• The masked account ID in eSign Document Profile has also been adjusted to allow visibility for longer IDs

TECH

Added support for the new Atlassian Automation URL pattern and auth token required for webhook triggered rules. See Update on Incoming Webhooks Trigger for Atlassian ... - Atlassian Community for more information on the recent change.

Configure the webhook URL and auth tokens in eSign Space Settings.

FEATURE

Lock Working Copy In Review - This new (optional) workflow mode permits the documents to be read-only during the review stage.

• In this workflow, the draft page is locked immediately upon assignment to reviewers. Users can review and approve/reject as normal.

• If everyone approves, the revision is finalized into the Approved stage as per normal.

• If changes are required, the document workflow includes a new Return to Draft action that the owner can use to revert to Draft status, unlock the page, and clear existing review signatures.

• eSign will remember and pre-select the previous reviewers for when the revision is Assigned for the next round of reviews.

Additionally it is now configurable if the document owners should retain the edit privilege while locked.

Open

eSign Document Settings - Workflow Options

IMPROVED

Document Dates in ISO Format - Document dates and time formats can now be configured to use an ISO date format (e.g. 2025-01-15 18:45).

If enabled, this setting will apply going forward to newly started documents and revisions. Existing (released) documents will not be affected. On page macros, document records and the PDF approval record will all use this format.

If not enabled (default), the existing standard format based on the Confluence account (of the user that starts the document) will apply.

Open

Configure this setting in eSign App Settings.

Open

UX

Confirmation messages (e.g. Signature Completed, Training Assigned, Action Completed) are now displayed within the document dialog for improved visibility.

Open

Document Dialog - Revision Approved and Finalized

UX

The Revision Summary is now a required field as part of the Assign Reviewers action that starts the review process.

Open

Assign Reviewers

This change will help ensure that a meaningful summary is provided for the reviewers and the document history macro. This field can be updated at any time during the review process by revisiting the Assign Reviewers page.

If there is no summary information, enter “N/A”.

IMPROVED

User Title can now be set as a required during Signature Execution. EAs before, eSign will automatically save and pre-populate the last used title for each user.

Enable this option in eSign App Settings.

Open

eSign App Settings - Signature Options

ADMIN

eSign Space Settings configuration page now provides a Space picklist for choosing the Target Release Space.

This will make it easier to select a valid space for release, instead of having to manually look up the space key.

TECH

Technical updates for several internal API’s.

DOC

A new standardized End User License Agreement (EULA) has been adopted.
See End User License Agreement to review.

patch

2025-01-21 Fix issue with console logger compatibility with Firefox browser.